Hardware procurement: Purchase, contract subsidy or leasing with #Mobileworkplace

Equip your company with the hardware you need at reasonable prices

Getting the right hardware – from PCs to notebooks, tablets and company phones – can be very time-consuming. Which device meets best the requirements of your workspace, where can you find the best prices and which provider has the most attractive payment terms? Even for an enterprise using only a small amount of devices, the process can turn out to be very time-consuming.

We, as BPV Enterprise Group, work closely with the distributors and our specialists are exploring the market on a daily basis. Thanks to the knowledge built up over many years, we realistically assess which hardware would suit your workspace needs the best and procure it at the best prices. This frees up resources in your IT department, which you can use for more important tasks.

No more hardware than you need!

Every employee has a telephone, a company mobile phone, a PC, a tablet and possibly a private mobile phone. Is this all necessary? We know how and with what you work most efficiently with. On request, we analyze the current state: which hardware your employees have, which terms exist for rent or leasing contracts – and give you an honest assessment of where we see a need for change. Together with you, we will discuss whether a purchase or leasing model covers your requirements. The decision “lease or buy” differs for many companies. Below we will show you the advantages of both options. Should you be insecure, we will be glad to discuss it with you.

Hardware leasing

The continous problematic of owning hardware is its rapid evolvement. That’s why many companies prefer the flexibility of hardware leasing. The required hardware is not bought but leased. Comparable to vehicle leasing, you are not the owner, but pay monthly leasing installments for use. We take care of the maintenance measures for you. This means that BPV Enterprise Group takes care of upgrades, maintenance and replacement of defective and stolen devices if you like to. The leasing rates depend on the mileage of the contract and how many workplaces are set up.

BPV Enterprise Group offers you the complete service: The hardware procurement takes place at the best prices, the devices are set up directly, replaced in the event of damage and old devices are sustainably disposed of, as well as certified and logged deleted in order to protect sensitive company data. So you have not only saved time, but the technology is always up to date, whether it concerns updates or licenses.

We call this LIAM (Lifecycle Asset Management). This allows you to react quickly and flexibly to changes in your company. New colleagues receive their devices immediately. Should there be a loss of jobs in your company, you do not have any unnecessary hardware in the warehouse that binds capital.

Another advantage is the tax deductibility. The IT costs for leasing and maintaining the hardware are recorded monthly to your operating costs (Opex). Opex expenses have several advantages: On the one hand, you have lower capital expenditures because you do not buy the devices but lease them. Opex expenses can also be claimed in full for tax purposes. On the other hand, you can invest the capital thus saved in other things or areas thereby maximize your profit.

The advantages:

  • Reducing capital commitment to rapidly aging technology
  • Greater flexibility – with your trust, we create freedom and efficiency in the mobile workplace
  • The software procurement also runs through us on request – so the software is always up to date
  • Better scalability – you know the monthly costs; repair costs and losses in the in case of theft are no longer a concern
  • Elimination of high acquisition costs
  • Tax advantage, due to monthly operating costs (Opex)
  • Satisfied employees thanks to functioning and ready technology
  • 24-hour emergency service in case of defect or loss
  • Sustainable disposal of old devices
  • Certified data deletion in accordance to protocols
  • Concentration on your main business

If leasing is not an option for you

Some companies are avoiding monthly hardware rentals. If you prefer, you can buy the devices for yourself, and no further costs arise – apart from the operating and maintenance costs. Hardware that has been purchased is incorporated in the balance sheet as capital expenditure. It is important for you to know that you will need to find the right hardware at a good price-performance ratio. We at BPV Enterprise Group have market knowledge and know which supplier is the best for which requirement. And furthermore, many companies are limited in their offerings by having only one supplier, so they are limited in their offerings unlike us who have several sources for your hardware needs.

Another disadvantage when buying hardware, compared to leasing it, is the risk of defective and stolen devices. Once the warranty period has expired, a manufacturer will hardly replace defective devices free of charge. If you have not taken theft insurance, the procurement of new devices can be expensive – not to mention the time needed for the new hardware to arrive.

Appropriate and professional disposal of equipment should also be kept in mind. When the life cycle of a device is over, it is replaced by a new device. However, the old hardware must be disposed of professionally and the software must be deactivated.

Regardless of your decision to buy or lease the hardware, we at BPV Enterprise Group take care of a sustainable disposal of your old equipment, replace defective or stolen devices within 24 hours and have a perfect overview of the entire market. Therefore, we can promise you the procurement of hardware at the best prices.

Do you have any other wishes?

Whether you buy or lease the right hardware from us, we will provide you with the necessary accessories right away. We will also equip you with headphones, mouses, keyboards, docking stations, monitors and much more, so that your mobile workplace is complete.
On request, we can upload the latest software and the licenses suitable for your company and offer you the latest operating system. We cooperate with the best manufacturers on the market, such as Microsoft, Lenovo, Samsung, Apple, HP, Dell, Huawei, Google and more.

What about treaty subsidies?

Mobile phone providers are happy to offer devices together with tariff contracts. The advantage in buying devices via contracts for the buyer is the lower price of the devices. This is what is mostly suggested to many buyers and companies. However, whilst paying the monthly fees, the buyer pays a larger amount in total, which means he also pays off the device during this time. Seen in this light, these contract constellations represent an instalment purchase of a device combination with a tariff.

We at BPV Enterprise Group have the insight into the price jungle. We look at your requirements, compare all important providers on the market and can agree on a best price for you due to a large number of our customers. Since we also act as an intermediary between you and the mobile phone providers, you only have one contact. You can be sure that we always act transparently and fairly. Let’s talk about your wishes.